Building Global & Local Privacy Frameworks for Birmingham’s Legal-Tech

This is a critical area of risk. If you upload privileged documents to a public AI model (like standard ChatGPT), you may be waiving privilege by exposing that data to third parties. Formiti helps you implement “Private Instance” AI tools and draft Acceptable Use Policies that ring-fence privileged data, ensuring your efficiency doesn’t cost you your confidentiality.

While not every law firm automatically requires a DPO under GDPR, the SRA often views the appointment of a privacy lead as a key indicator of good governance (COLP support). For many firms in the West Midlands, a full-time hire is overkill. Our Outsourced DPO Service provides you with a dedicated legal-privacy expert on retainer—satisfying regulatory expectations without the executive salary.

Since the UK left the EU, transfers to the US have become complex. If your Case Management System or eDiscovery tool hosts data in the USA, you must have a valid transfer mechanism in place—typically the UK International Data Transfer Agreement (IDTA) or the UK-US Data Bridge. We audit your vendor contracts to ensure these clauses are present and valid, protecting you from cross-border liability.

The SRA and ICO expect reviews to be “regular,” not one-off. We recommend a Quarterly Vulnerability Scan and an Annual Full Governance Audit. This is particularly important for firms in Birmingham’s Jewellery Quarter and City Centre who handle high-value conveyancing funds, as they are prime targets for ransomware and phishing attacks.